Eligibility

• Students are selected according to set criteria established by home institution i.e. academic performance, motivation, maturity, etc.
• Liaise with host university’s international office (Cooperation Office)
• Obtain admission letter, letter of invitation, affidavit of support from host university
• Ensure the study programme is approved by the University of Buea and host institution and that courses are aligned
• Encourage students to meet with Deans of Faculty or Director of School/College and Heads of Department to enroll in programme of study, complete registration and ensure credits will be transferred

Process

• Handle all incoming exchange applications including queries by students and partners
• Facilitate visa applications
• Liaise with faculty and the Registrar’s Office on admission letters
• Communicate with Registrar’s Office to capture data and issue a student matriculation number
• Processing and approval by Deans and Heads of Department
• Assist with airport transport and finding off-campus accommodation for students.
• Organise head of department meeting with students.
• Organise meetings and site visits for study groups with outside stakeholders.
• Assist with student registration process.
• Conduct campus tours.
• Organise welcoming functions and orientations.

Pre-Departure:

• Ensure student has a valid passport
• Submit motivation letters and supporting documents to host university
• Determine and clarify which institution will cover certain expenses
• Provide pre-departure counselling to students (culture shock)
•  Maintain communication with student throughout the process
• Arrange transport to the airport

Arrival and Exchange Duration:

• Contact the host university or institution to ensure airport pick-up, luggage, etc.
• Establish contact with host family where necessary
• Obtain new contact details
• Request brief report from student on exchange progress
• Maintain regular communications with host university cooperation office
• Upon return ensure student has obtained all relevant documents for credit transfer
• Liaise with Registrars Office and Head of Department to ensure credits are transferred
• Arrange transport from airport
• Ensure student submits report on overall exchange experience

Ongoing Support and Administrative Assistance

• Meeting regularly with staff/students and resolving problems related to:
  • personal and academic concerns, including academic progress
  • getting used to living in a new environment
  • home sickness
  • making referrals to other services within the University and outside
  • Processing of rebates in conjunction with Administrative and Finance Departments.
  • Advise Staff/students on the completion and submission of amendment forms and reports to the Registrar’s and Cooperation’s Office.
  • Liaise with the IT Centre and the library to setup wireless internet connection and Library resources/E-Library.
  • Handle accommodation queries and complaints for Staff/students.
  • Assist staff/students with printing and scanning of documents for submission to their home universities.

• Facilitate immigration processes for:
  • full degree / exchange students
  • Researchers / interns
  • Visiting scholars
  • Short-term faculty
  • Workshop, conference and seminar participants